A typical workflow process will look like this. The visual workflow editor used by popular software programs makes it easy for non-tech savvy users to utilize a workflow engine.
Traditionally, businesses relied on manual papers, invoices, and files to carry out a workflow that later evolved into spreadsheets and e-mails. A modern workflow engine is also known as workflow management software helps reduce human errors, is easy to keep track of, and is cost-efficient.
A workflow program is made for software users in an organization who may not have the ability to write code.
Hence, the workflow software uses a process designer that allows users to create workflows using a simplified visual builder. An administrator can create linear tasks, assign rules based on data entered, specify conditions to be met besides other customization options.
How useful is a workflow engine in an organization?
When a workflow engine is introduced in an organization, it makes it easier for an administrator to schedule tasks, automatically trigger them to flow one step to another in a linear phase until it reaches the final stage.
A workflow engine refers to the brain in the back that is integrated into a workflow software program which forces the task to move from one step to another when certain conditions are fulfilled.
Important Note: A workflow engine can be used in any type of organization as it does not impose on how a task is accomplished but can streamline multiple tasks to complete a job.
What is a Business Rules Engine?
A business rules engine that is driven by basic rules. Setting these rules puts goals into action within business applications. Workflow software runs on the workflow design for specific processes that need to be automated. Workflow engines help perform business functions, while rules engines are focused on developing business knowledge.
A business workflow engine primarily refers to software and the set of rules that guides its processes.
An authorized employee in the organization can choose to customize it without any coding knowledge. The engine makes use of superior technology and computing power to make decisions that are difficult for the average human.
The purpose is to save time and to get the process going in an organization without any delay.
The business rules engine, known as BRE is designed to make autonomous decisions based on set rules, unlike a workflow engine that is made to connect employees and make informed decisions every time a notification lands in their interface.
Do you need a business rules engine or workflow engine?
A simple answer is, yes you need them both.
The workflow engine or the workflow automation software helps connect teams to streamline daily tasks. The workflow engine is a core and integral part of the workflow software.
The business rules engine is an important component of a larger solution primarily for enterprises with a complex set of rules. Unlike the workflow software, the enterprise solution may exist by itself even without the business rules engine.