What is a BPM Suite?
Initially, it is essential to differentiate the definitions of BPM and BPMS. Business process management (BPM) can be defined as the ability to understand and manage different parts of a business process in an organization.
Business process management aims at improving order, insight, and efficiency of the business workflows that make up business processes. Implementing a BPM solution eliminates the chaos and redundancies within the business process workflows by constantly optimizing workflows.
Implementation of smart business improvement strategies like Business Process Management (BPM) empowers businesses with the ability to evolve without disrupting business stability constantly.
Well, a business process management suite (BPMS) can be defined as a software platform that allows the design, execution, and management of complete business processes. From conception to modeling, BPMS is an integrated part of the software environment used for automating business processes.
A BPM Suite comprises automated tools that support business process management. BPM Suite is a consolidated system of software that sets the application architecture and technology infrastructure required to operate BPM technologies.
A typical BPM lifecycle consists of the following steps:
- Designing the business process
- Modeling various scenarios under which business operates
- Executing improvement solutions like standardization and workflow automation
- Continuously monitor performance
- Optimizing the business process on an ongoing basis
A BPM Suite is a model-driven approach that enables process improvement through the entire BPM lifecycle. The scope of a BPM suite is more comprehensive than a project management tool.
The BPM Suite allows users to:
- Model processes
- Apply business rules and create process applications
- Configure functionalities
- Run applications
- Create custom reports
- Monitor process results
A business process management suite enables businesses to use workflows, rules, and data optimally for better business outcomes. A BPM Suite generates the applications and creates an environment for the business and applications to run. Companies use tools in BPM suites to execute BPM activities like mapping, modeling, automation, management, and optimization.
Must-Have Features of a BPM Suite
From a software architecture perspective, the essence of a BPMS product is how efficiently it allows business managers or analysts to modify and describe the business processes. A BPMS tool comprises a process diagramming interface. This enables business analysts to use it to define the business processes where they can create, edit and terminate them once completed.
A BPMS engine will help in generating instances for each business process. Generally, it comprises two engines where one takes care of the graphic modeling things, and the other takes care of other tasks in the workflow. The BPMS tool should take care of business processes from employees as well as software applications.
BPM Suites enable organizations to streamline their business processes by making workflows more effective, efficient, and adaptable. The right BPM system can help you accomplish your business goals.
Here are some of the features that BPM software must have:
Enable easy modeling of processes and forms: The BPM solution must have intuitive graphical process modeling that businesses can use to roll out their own forms and processes quickly without any technical knowledge.
Enterprise architecture modeling: This model provides an overall view of operations, which allows optimal planning for the process.
Project and process management: Integrating process and project management provides end-to-end management control over projects and operations. The BPM solution must be able to integrate project and process management.
Effective data capture: In the era of Big Data, your BPM solution must be able to effectively capture, manage, and analyze any type or form of business data.
Mobility: Your BPM solution must be flexible and support multiple form factors. Ideally, a mobile app should be available for your BPM suite so that it is easy for people to use on the go. It should provide easily configurable dashboards and navigation that can be viewable on mobile phones and tablets.
Data and document management: Managing massive data volumes and ensuring proper versioning of documents can be a challenge in today’s data-driven environment. Your BPM solution must provide adequate data and document storage and retrieval facilities.
Real-time process monitoring and measurement of KPI: Business processes must be monitored in real-time, and KPI metrics must be measured and reported effectively by the BPM suite to take necessary action for continuous business growth.
On-premise and cloud deployment options: The BPM vendor must provide a choice of deploying the solution on-premise or on the cloud.
Social collaboration features: The BPM solution must enable social collaboration so that business activities and updates can be viewed and commented upon in real time through an interface familiar to millennials.
The heart of a BPM suite lies in the engine that is capable of managing the runtime execution of all the business process instances. Most of the BPM suite comprises more than one engine where one takes care of the workflow aspects of a business process, and the other takes care of the route information and communication processes. When it has one or two engines, you will have better coordination. You can manage all kinds of activities quite effectively.
There are dozens of BPM software available in the market. Choosing the right BPM solution for your unique business requirements is essential for success. Cflow is a no-code cloud BPM that can automate your business processes quickly and efficiently. Anyone can use our easy-to-use visual form builder to build a workflow within minutes.