The purchase order is an official document sent to the specific supplier containing details regarding the type, quantities, and agreed prices for the requested goods and services for daily operations. In educational institutions, before sending a PO, it has to be reviewed and approved by various stakeholders including the department head, procurement, finance, and even management members. They evaluate the POs and ensure they align with the company’s budget and procurement policies. Therefore, it is essential to have a structured approach to prevent overspending and reduce impact on supply chains. An inefficient approval process results in purchase orders getting stuck in the pipelines delaying deliveries, stockouts, and even lost sales opportunities. This happens especially when the task is carried out manually. This is where automation plays a key role. An automated procurement system can facilitate efficient approvals, quick timely procurement reviews, and consistent business operations. This way there are no more errors or delays.