Event approval requesting process is a common task in an educational institution. Different departments conduct multiple events in the institution over an academic year, ensuring that these are conducted in compliance with the safety and logistical requirements. The event coordinators also have to coordinate with stakeholders for all the necessary approvals. Manual handling of the process can be hectic and laborious. The task becomes more error-prone and leads to a lack of clarity. This can potentially impact the decision-making and planning of the events. How can these challenges be tackled? Automating the process of event approval requests enhances its efficiency by making it streamlined and optimized. This way human involvement reduces that significantly reduces any chance of errors or delays. Automated workflows ensure that the administrative burden is also removed.