InfoPath Alternatives: Best Tools for Modern Form and Workflow Automation

Need for InfoPath Alternatives

Microsoft InfoPath was once a leading tool for designing and managing electronic forms, particularly within SharePoint environments. However, as technology and business needs evolved, InfoPath quickly became outdated. Microsoft announced its discontinuation, leaving many organizations searching for modern, cloud-first solutions. Below are the key reasons why businesses are actively looking for InfoPath alternatives.

1. End of Support From Microsoft

One of the biggest reasons companies are moving away from InfoPath is Microsoft’s decision to discontinue the product. Without updates or ongoing support, businesses risk running critical processes on outdated software. Security vulnerabilities, lack of new features, and no roadmap for improvements push organizations to adopt safer, future-proof alternatives.

2. Outdated and Clunky User Experience

InfoPath was designed for a different era. Its interface feels dated and requires technical effort to build or customize forms. In contrast, modern platforms offer drag-and-drop interfaces, prebuilt templates, and mobile-first designs that are intuitive for both technical and non-technical users. Companies want tools that make form creation and workflow automation accessible across departments.

3. Dependency on SharePoint

InfoPath was heavily tied to SharePoint, which limited its flexibility. Organizations not fully invested in Microsoft ecosystems often found it difficult to integrate InfoPath with other applications. Today’s businesses expect their workflow tools to integrate seamlessly with diverse apps such as Salesforce, Slack, or Google Workspace.

4. Lack of Mobile and Remote Accessibility

With hybrid and remote work becoming the norm, employees need mobile-friendly tools. InfoPath falls short here, as its forms are not optimized for smartphones or tablets. Modern alternatives like Cflow, Jotform, or Zoho Creator provide responsive forms and mobile apps, ensuring that workflows continue on the go.

5. Limited Customization Without IT

Advanced customization in InfoPath often required IT involvement. For example, creating conditional logic or integrating forms with other systems demanded coding expertise. This dependency slowed down business agility. Alternatives today focus on no-code and low-code capabilities, empowering employees across HR, finance, operations, and customer service to automate workflows without IT bottlenecks.

6. Integration Gaps With Modern Cloud Applications

Businesses rely on a wide ecosystem of cloud apps for operations. InfoPath’s integration capabilities were limited, primarily designed for Microsoft tools. Companies now expect plug-and-play integrations with CRMs, ERPs, communication platforms, and analytics tools. This is where platforms like Cflow or Formstack outperform, providing easy connectors with hundreds of third-party applications.

7. High Maintenance Burden

Keeping InfoPath workflows running smoothly often required significant IT resources. Bug fixes, form errors, and SharePoint dependencies made ongoing maintenance costly and time-consuming. In contrast, SaaS-based alternatives reduce IT overhead by offering automatic updates, cloud hosting, and built-in support.

8. Shifting Market Trends Toward No-Code and Low-Code

The digital transformation movement has made no-code and low-code platforms mainstream. According to Gartner, over 70% of new business applications will use no-code or low-code technologies by 2025. Businesses are seeking tools that democratize workflow automation and allow employees, not just IT, to innovate quickly. InfoPath does not fit into this new reality.

9. Example Scenario

Consider a financial services company using InfoPath for client onboarding forms. Updating compliance fields requires IT intervention and testing in SharePoint, delaying the process by weeks. By switching to a modern platform like Cflow, the compliance team can adjust forms instantly with no-code logic and deploy them across multiple departments within hours.

Organizations are looking for InfoPath alternatives because the platform is outdated, unsupported, and misaligned with today’s business needs. They need tools that are user-friendly, mobile-ready, integrative, and cost-effective. Modern workflow automation platforms like Cflow not only replace InfoPath but also empower organizations to innovate faster, reduce IT dependency, and future-proof their operations.

What to Look for in an InfoPath Alternative?

Choosing the right InfoPath alternative isn’t just about replacing forms, it’s about finding a modern, scalable solution that supports digital transformation. Since InfoPath was tightly coupled with SharePoint and required IT-heavy management, its replacement should go beyond form design to offer workflow automation, integration, and accessibility for all users. Here are the most important criteria to evaluate:

Ease of Use and Accessibility

One of InfoPath’s biggest drawbacks was its technical complexity. A modern replacement should provide an intuitive, drag-and-drop interface that allows employees to create and manage forms without coding. For example, an HR executive should be able to design a leave request form and automate approval routing in minutes, without waiting for IT.

No-Code or Low-Code Flexibility

Different organizations have different skill sets. A no-code platform like Cflow empowers non-technical staff to build forms and workflows visually, while low-code options like Appian or Bizagi provide extra flexibility for teams with some IT support. The best alternative should match your team’s capabilities while ensuring agility.

Customization and Adaptability

Every business process is unique, and rigid form builders can limit innovation. The right alternative should let you customize forms, apply conditional logic, and set dynamic workflows. For example, a finance team might need an expense approval form that routes requests differently based on the amount, something that should be simple to configure.

Scalability for Growth

Many companies start by replacing InfoPath forms with simple processes like employee onboarding or purchase requests. But as they expand, the tool must handle more complex workflows across multiple departments. A scalable, cloud-native platform ensures your automation grows with your business without requiring costly reimplementation.

Integration Capabilities

InfoPath was designed mainly for SharePoint, which created integration gaps. Businesses today run on diverse ecosystems, using CRMs like Salesforce, collaboration platforms like Slack, and cloud storage like Google Drive. The ideal alternative should offer plug-and-play integrations with these systems to reduce manual work and create seamless workflows.

Mobile Accessibility

Work is no longer confined to the office. Employees need to access forms and workflows from smartphones or tablets. A modern InfoPath alternative should provide responsive design or dedicated mobile apps, enabling on-the-go approvals, data entry, and collaboration.

Security and Compliance Features

Data collected through forms often contains sensitive information. The right alternative should provide role-based access, encryption, audit logs, and compliance with regulations like GDPR and HIPAA. For example, a healthcare provider digitizing patient intake forms needs HIPAA-ready features to protect sensitive data.

Pricing Transparency and Cost Efficiency

While InfoPath required licensing and ongoing IT support, many modern tools offer subscription-based pricing with no hidden costs. Look for clear pricing models that fit your budget while providing enterprise-grade functionality. This is especially critical for SMBs aiming for digital transformation without overspending.

User Adoption and Training

A platform only delivers value if people actually use it. Choose tools with simple onboarding, prebuilt templates, and guided tutorials. This ensures faster adoption across departments, reducing the time needed to train staff and drive ROI.

Support and Vendor Reliability

Migrating from InfoPath can be challenging. Select a vendor that provides strong support, onboarding assistance, and an active user community. Responsive support ensures smoother transitions and prevents disruptions to critical business processes.

Example Scenario

Imagine a logistics company still using InfoPath for shipment approval forms. Each change requires IT involvement, and the forms aren’t mobile-friendly. By switching to a platform like Cflow, the operations team itself can build workflows, automate approvals, and integrate directly with accounting and inventory systems, all without technical support.

The best InfoPath alternative is more than a form builder, it’s a workflow automation platform that empowers every employee, integrates seamlessly with modern tools, and scales with your business. By prioritizing ease of use, integration, security, and scalability, organizations can ensure they replace InfoPath with a solution that drives long-term efficiency and innovation.

Best InfoPath Alternatives and Competitors

Here are 10 top InfoPath alternatives with their key features, pros, cons, and user ratings:

1. Cflow

Cflow is a no-code workflow automation platform that not only replaces InfoPath forms but also delivers complete end-to-end automation for business processes.

Key Features

• Drag-and-drop workflow and form builder
  
• Real-time analytics and dashboards
  
• 1000+ third-party integrations
  
• Role-based access and secure encryption
  

Pros

• Extremely user-friendly for non-technical teams
  
• Affordable subscription pricing
  
• Highly customizable and scalable
  

Cons

• Advanced features may need initial exploration
  

Ratings

• Capterra: 4.8/5
  
• G2: 4.7/5
  

2. Jotform

Jotform is an intuitive online form builder that has evolved into a workflow automation platform, making it a simple InfoPath replacement.

Key Features

• 10,000+ form templates
  
• Conditional logic and approval flows
  
• Integrations with Slack, Google Sheets, Dropbox
  

Pros

• Extremely easy to use
  
• Wide library of templates
  

Cons

• Limited compared to full BPM platforms
  

Ratings

• Capterra: 4.7/5
  
• G2: 4.6/5
  

3. Nintex

Nintex provides workflow automation, document management, and robotic process automation capabilities.

Key Features

• Workflow and form automation
  
• Document generation and e-signatures
  
• RPA integration
  

Pros

• Enterprise-grade features
  
• Strong integration ecosystem
  

Cons

• Expensive for SMBs
  

Ratings

• Capterra: 4.4/5
  
• G2: 4.2/5
  

4. Formstack

Formstack combines form creation with workflow automation and is widely used for data collection and approvals.

Key Features

• Advanced form builder with conditional logic
  
• Workflow approvals and routing
  
• HIPAA-ready compliance features
  

Pros

• Great for regulated industries
  
• Integrates with CRMs and payment systems
  

Cons

• Not as powerful for enterprise workflows
  

Ratings

• Capterra: 4.4/5
  
• G2: 4.3/5
  

5. Kissflow

Kissflow offers workflow automation, case management, and project collaboration in one platform.

Key Features

• Workflow templates and form builder
  
• Task tracking and reporting
  
• Cloud integrations
  

Pros

• Easy setup and onboarding
  
• Good for SMBs
  

Cons

• Limited deep customization in basic plans
  

Ratings

• Capterra: 4.2/5
  
• G2: 4.1/5
  

6. Google Forms + AppSheet

Google Forms paired with AppSheet provides a lightweight, cost-effective replacement for InfoPath.

Key Features

• Form creation and data collection via Google Forms
  
• Workflow automation through AppSheet
  
• Native integration with Google Workspace
  

Pros

• Low cost or free
  
• Seamless for Google users
  

Cons

• Limited enterprise-level capabilities
  

Ratings

• Capterra: 4.6/5
  
• G2: 4.5/5
  

7. ProcessMaker

ProcessMaker is a low-code BPM platform ideal for enterprises needing complex workflows.

Key Features

• BPMN process modeling
  
• API-based integrations
  
• Dashboards and analytics
  

Pros

• Enterprise-grade features
  
• Flexible customization
  

Cons

• Steeper learning curve
  

Ratings

• Capterra: 4.3/5
  
• G2: 4.2/5
  

8. Zoho Creator

Zoho Creator lets businesses build apps and automate workflows without coding.

Key Features

• Drag-and-drop app and form builder
  
• Workflow automation templates
  
• Zoho ecosystem integrations
  

Pros

• Budget-friendly
  
• Quick deployment
  

Cons

• Limited for highly complex processes
  

Ratings

• Capterra: 4.3/5
  
• G2: 4.2/5
  

9. Bizagi

Bizagi offers process modeling and automation tools with strong BPMN support.

Key Features

• Process modeling with BPMN
  
• Cloud and on-premise deployment
  
• Case management
  

Pros

• Robust enterprise-grade features
  
• Flexible deployment options
  

Cons

• Requires IT involvement
  

Ratings

• Capterra: 4.5/5
  
• G2: 4.3/5
  

10. Appian

Appian is a low-code automation platform designed for enterprise scalability.

Key Features

• Visual workflow and form builder
  
• AI and RPA integration
  
• Case management
  

Pros

• Very scalable for large enterprises
  
• Advanced automation capabilities
  

Cons

• Expensive and complex for SMBs
  

Ratings

• Capterra: 4.2/5
  
• G2: 4.3/5

Comparison Table: Top 6 InfoPath Alternatives

Cflow Vs InfoPath Head-To-Head Comparison

Microsoft InfoPath was once the default tool for electronic forms within the Microsoft ecosystem. While it offered basic form-building capabilities, its dependence on SharePoint, technical complexity, and eventual discontinuation made it less viable for today’s digital-first businesses. Cflow, by contrast, is a modern no-code workflow automation platform designed to empower business users, reduce IT dependency, and scale across all industries. Let’s compare them head-to-head across key criteria.

1. Ease of Use

InfoPath required technical skills to design and publish forms, often forcing business users to rely on IT teams. Even simple form changes demanded developer intervention. Cflow eliminates this barrier with an intuitive, drag-and-drop workflow builder. Business users in HR, finance, procurement, or customer service can independently create forms and automate workflows, drastically improving agility and adoption.

2. Customization and Flexibility

Customizing InfoPath forms, such as adding conditional logic or integrating with other systems, was a time-consuming process. In Cflow, customization is effortless. Users can build forms with advanced fields, apply conditional logic, define approval hierarchies, and modify processes on the fly. This flexibility ensures that workflows adapt to evolving business requirements without technical bottlenecks.

3. Deployment and Accessibility

InfoPath was tied to SharePoint and limited to desktop environments. Mobile access was cumbersome, restricting adoption among remote and field employees. Cflow, being a cloud-native SaaS platform, provides instant deployment with no infrastructure setup. It also supports mobile-friendly workflows, enabling employees to approve, track, and collaborate anytime, anywhere.

4. Integration Capabilities

InfoPath’s integration strength was largely within the Microsoft ecosystem, leaving businesses with fewer options to connect external apps. Modern businesses require seamless data flow across diverse systems. Cflow offers integrations with 1000+ applications, from CRMs like Salesforce to communication platforms like Slack. This makes cross-functional collaboration smoother and more efficient.

5. Cost of Ownership

Although bundled within Microsoft licensing, InfoPath carried hidden costs: IT maintenance, SharePoint dependencies, and training requirements. These expenses added up quickly, especially for SMBs. Cflow provides transparent subscription pricing that includes form building, workflow automation, reporting, and integrations, all at a fraction of the cost. Businesses save both money and resources while unlocking greater value.

6. Security and Compliance

InfoPath’s reliance on SharePoint limited its flexibility in meeting modern compliance standards. Cflow addresses this gap with enterprise-grade security, including encryption, role-based access, audit trails, and compliance readiness for regulations like GDPR and HIPAA. For industries such as healthcare and finance, this ensures sensitive data remains protected.

7. Target Audience

InfoPath was primarily suited for Microsoft-centric enterprises with dedicated IT teams. It was never built for non-technical users or businesses seeking quick adaptability. Cflow, in contrast, is designed for organizations of all sizes,startups, SMBs, and large enterprises alike, who want a user-friendly, no-code platform that scales effortlessly.

8. Example Scenario

Consider a healthcare provider that once used InfoPath for patient intake forms. Any updates to compliance requirements required IT intervention and SharePoint reconfiguration, often delaying workflows. By switching to Cflow, the compliance team itself can design HIPAA-compliant forms, automate patient onboarding, and integrate with electronic health record (EHR) systems, without relying on IT. This improves efficiency, reduces costs, and ensures regulatory compliance.

9. The Verdict

InfoPath served its purpose in a bygone era but no longer meets the needs of modern organizations. Cflow not only replaces InfoPath’s form-building capabilities but also adds full workflow automation, real-time analytics, and integrations, all wrapped in an easy-to-use, no-code interface. For businesses seeking agility, scalability, and affordability, Cflow is the smarter, future-ready choice.

How to Choose the Right InfoPath Alternative

Replacing InfoPath is not just a technical migration, it’s a strategic business decision. Since InfoPath was discontinued and is no longer supported beyond 2026, organizations need to choose a platform that doesn’t just replicate form-building capabilities but also delivers modern automation, scalability, and usability. Here’s how to approach the decision-making process when selecting the right InfoPath alternative:

Evaluate Your Team’s Technical Expertise

InfoPath was notorious for requiring IT support even for minor updates. If your organization has limited technical resources, prioritize no-code platforms like Cflow or Jotform that empower business teams to create forms and workflows without coding. If you have a dedicated IT team and require advanced customization, low-code options such as Appian or Bizagi may be a better fit.

Define Business Goals Clearly

Ask yourself what you want the InfoPath replacement to achieve. Is the focus on simple form creation, or do you need full workflow automation with analytics? For instance, an HR team may only need a tool to handle leave requests and onboarding forms, while a finance department may require integrations with ERP systems to automate invoice approvals. Mapping goals helps you align features with needs.

Consider Workflow Complexity

Not all processes require enterprise-grade BPM capabilities. If your workflows are simple. like survey forms, feedback collection, or employee requests, a lightweight tool like Google Forms + AppSheet or Zoho Creator may suffice. For complex, multi-departmental workflows with compliance requirements, a platform like Cflow or Nintex is more suitable.

Assess Scalability and Future-Proofing

Your organization’s needs will evolve. A good InfoPath alternative should grow with you, starting small but capable of handling enterprise-wide automation later. Cloud-native platforms like Cflow and Formstack allow you to scale gradually, whereas legacy-style platforms might require costly reimplementation down the line.

Check Integration Capabilities

InfoPath’s biggest weakness was its dependency on SharePoint. Modern alternatives must integrate seamlessly with the tools your teams already use, whether that’s Salesforce for CRM, Slack for communication, or Google Workspace for productivity. For example, with Cflow, an approval form can trigger notifications in Slack while simultaneously updating records in Salesforce, eliminating silos.

Analyze Total Cost of Ownership

InfoPath often appeared “free” as part of Microsoft licensing but carried hidden costs for IT maintenance and customization. Today, look for transparent subscription models that include form design, workflow automation, and integrations in one package. Affordable pricing from platforms like Cflow ensures predictable costs without compromising features.

Prioritize Security and Compliance

Forms often collect sensitive data, whether it’s patient records, financial details, or employee information. The right InfoPath alternative should offer enterprise-grade security features such as encryption, audit trails, and role-based access. Compliance with GDPR, HIPAA, or SOC 2 is non-negotiable for businesses in regulated industries.

Evaluate User Adoption Potential

Even the best software is useless if employees don’t adopt it. Choose a solution with intuitive design, mobile access, and prebuilt templates to make onboarding easier. For example, a sales team should be able to adopt a new lead capture form within hours, not weeks of training. High adoption accelerates ROI and drives digital transformation.

Consider Vendor Support and Community

Migrating from InfoPath can be challenging. Select a vendor with responsive support, detailed documentation, and an active user community. Cflow, for example, provides onboarding assistance and continuous customer support to make the transition smooth. Reliable vendor support ensures long-term success.

Test Before You Commit

Most modern platforms offer free trials or demo environments. Use them to replicate a real business process, like an expense approval or employee onboarding form, and see how quickly your team adapts. This hands-on experience will help you confirm usability, integration, and overall fit before making a long-term investment.

Example Scenario

A mid-sized legal firm still using InfoPath for client intake forms wants to modernize. The IT team is small, and most users are non-technical. After testing multiple platforms, they choose Cflow because attorneys and administrators can build forms themselves, automate case approvals, and maintain compliance with GDPR, all without coding. This not only saves IT time but also improves efficiency across the firm.

The right InfoPath alternative should not only replace InfoPath’s form-building capabilities but also deliver agility, usability, integration, and scalability. By considering team skills, business goals, workflow complexity, cost, security, and vendor support, you can select a platform that truly accelerates digital transformation while keeping operations secure and future-ready.

Why Cflow is the Smarter Choice for InfoPath Alternatives

As businesses look to move away from InfoPath, the challenge is not only finding a replacement for electronic forms but also adopting a platform that elevates how processes are designed, managed, and automated. This is where Cflow emerges as the smarter choice. Unlike InfoPath, which was tied to SharePoint and limited to form creation, Cflow is a modern no-code workflow automation platform built for agility, scalability, and usability.

Empowering Business Users

One of the biggest limitations of InfoPath was its dependency on IT. Even small changes to forms or workflows required technical expertise. Cflow addresses this by offering a no-code, drag-and-drop workflow builder that empowers HR managers, finance teams, compliance officers, and operations staff to create and manage workflows independently. This democratization of automation removes bottlenecks and speeds up transformation across departments.

Faster Deployment and Scalability

While InfoPath workflows could take weeks to configure and publish, Cflow enables businesses to go live in hours. From a simple leave request form to enterprise-wide procurement automation, workflows can be deployed quickly and scaled seamlessly as the business grows. Being a cloud-native SaaS solution, Cflow eliminates infrastructure overhead while providing flexibility to scale at any pace.

Cost-Effective and Transparent

InfoPath often came bundled with Microsoft licenses, but the hidden costs, training, IT dependency, and SharePoint maintenance, made ownership expensive. Cflow, by contrast, offers transparent subscription-based pricing that includes workflow automation, reporting, and integrations. Organizations of all sizes, from startups to enterprises, can achieve ROI without stretching budgets.

Integration Without Complexity

Where InfoPath struggled with integrations beyond Microsoft systems, Cflow excels with 1000+ prebuilt connectors. It integrates easily with popular CRMs, ERPs, collaboration platforms, and cloud storage apps. For example, an approval in Cflow can trigger a notification in Slack and simultaneously update records in Salesforce, ensuring smooth cross-functional collaboration.

Security and Compliance by Design

Handling sensitive data through InfoPath often created compliance concerns due to its limited security flexibility. Cflow, however, provides enterprise-grade security features such as encryption, audit trails, and role-based access controls. It also supports compliance requirements for GDPR, HIPAA, and SOC 2, making it ideal for industries like finance, healthcare, and legal services.

Advanced Features That Drive Efficiency

Cflow goes far beyond InfoPath’s form-building capabilities with features designed for modern workflows:

Visual Workflow Builder: Build end-to-end processes without coding.

Customizable Forms: Create forms with advanced fields, conditional logic, and validation rules.

Role-Based Permissions: Ensure security by controlling who accesses what.

Real-Time Reports & Dashboards: Monitor performance, identify bottlenecks, and make data-driven decisions.

Public Forms: Capture data from external users directly without requiring logins.

OCR and Document Management: Automate data extraction and streamline document-heavy workflows.

Seamless Integrations: Connect with over 1000+ apps for CRM, ERP, and collaboration.

Example Scenario

Consider a mid-sized manufacturing company using InfoPath for supplier onboarding. The process is slow, SharePoint-dependent, and requires IT support for changes. By adopting Cflow, the procurement team can build their own onboarding workflow, automate approval routing, integrate with ERP systems, and generate real-time supplier performance reports. This shift not only saves IT time but also reduces onboarding time by 50%.

The Smarter Verdict

Cflow doesn’t just replace InfoPath, it redefines how businesses approach automation. By combining ease of use, affordability, scalability, and enterprise-grade features, Cflow provides a future-ready solution that empowers organizations to innovate faster, operate more securely, and scale efficiently. For companies searching for a true InfoPath alternative, Cflow is the smarter, long-term choice.

Final Thoughts

InfoPath may have served businesses well in the past, but it is no longer suited for modern, cloud-first organizations. Today’s enterprises need tools that combine form building with workflow automation, mobility, and scalability. Among the many InfoPath alternatives available, Cflow stands out for its usability, affordability, and powerful automation capabilities. Try Cflow today to transform the way your business operates.

FAQs

Why do businesses need InfoPath alternatives?

Because Microsoft has discontinued InfoPath, businesses need modern tools with better usability, integration, and security.

What is the best InfoPath alternative for SMBs?

Cflow and Zoho Creator are excellent for SMBs because they are affordable, scalable, and easy to use.

Which enterprise-grade InfoPath alternatives are recommended?

Appian and Nintex are strong enterprise options due to their advanced automation and scalability.

Is Cflow better than InfoPath?

Yes, Cflow is cloud-native, easier to use, more affordable, and provides complete workflow automation compared to InfoPath’s limited form capabilities.

Can InfoPath alternatives integrate with other business systems?

Yes, most modern alternatives like Cflow, Kissflow, and Pipefy integrate with CRMs, ERPs, and productivity apps.

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