Cool things about E-Signing Software You Didn’t Know About

E-signature software is a growing technology. There is no doubt that the manual and traditional process of signing documents is slowly being replaced by e-signs. It’s because it’s hassle-free and less time-consuming. Imagine you have a contract that needs to be signed today, but the person is unavailable. At times like these, e-signs can come in handy and there is a handful of e-signing software that’s available.
Before getting into detail about this technology, you need to ask yourself, How much do you really know about this growing technology? Well, this expert guide is here to help you.
E-Signatures
Signing documents on a computer is much faster than signing them by hand. It’s also easier to read and understand what you’re signing, which can save time and money in the long run.
Signing electronically also reduces paperwork – you’ll no longer need to keep copies of your signature in case you lose or misplace one document. This can be particularly useful for businesses that deal with large volumes of paperwork or require multiple signatures from different people.
Electronic signatures are more secure than traditional ink signatures because they cannot be forged (as long as they’re not tampered with). If someone wants to forge your electronic signature, then they would have to break into your account and erase all traces of their activities before signing anything themselves which would be very difficult!
The subtle difference
There is a subtle difference between e-signatures and digital signatures. An electronic signature is a computer-added signature that is typed or drawn in a document. The e-signs can be made from Microsoft Word or even using Adobe Photoshop. It is legally binding, but it can be easily forged.
In the case of a digital signature, uses a special kind of electronic signature embedded with encryption to protect the document and also includes email IDs when people sign the documents. Also, digital signatures have a serial number and create a unique fingerprint that is unique to that particular document and is easier for paper trails too. This is more legally secure and cannot be forged easily.
Public and Private Keys in E-Signatures
A valid e-signature has both public and private keys. When you e-sign a document, the public key and certificate are created and distributed. Although the private key is not publicly distributed, it is kept securely with the owner of the e-signature. If the public key is to be distributed, it should be done in an insecure way, and the private key should always be secured. If the private key is available to unauthorized entities, then the signature’s validity cannot be guaranteed.
What are independent and dependent e-signatures?
A dependent e-signature is a digital signature that is generated by a device. It can only be used to sign documents that have been prepared in the same format as the original document, like PDFs and Microsoft Word documents. Dependent e-signatures are a type of electronic signature in which you sign your name on the document but also provide a digital thumbprint, thumbprint scan, or other unique identifiers to authenticate yourself.
For instance, you’d use your thumbprint to verify that you are actually who you claim to be. The document would then be sent electronically back to the person requesting it – and if they can’t match up with your verified image, they’ll get an error message telling them so.
On the other hand, an independent e-signature is a digital signature that is generated by a user. This type of e-signature can be used on any document and does not require any special tools or software to create it – all you need is your computer and an internet connection!
How do they work?
An e-signature is a digital copy of your signature. It is created using a digital device and verified by a third party. The use of e-signatures helps to validate documents, which can be used in any industry where there is an opportunity for fraud.
E-signatures can be used for authentication purposes: they provide proof that the person who signed it did so with his or her own hand, rather than using some other method (such as typing). This allows you to know if your agent has actually signed on your behalf when they say they have done so.
Which is better for my business?
Dependent e-signatures are more secure. They can only be used by the person who created them, and they require a device with a specific type of hardware and software (e.g., iMac). The independent e-signature is less secure because anyone can use it, but it works on any device with internet access.
Dependent e-signatures are more protected and can be used by anyone with a digital device.
You may have heard that you need to sign your document in front of someone, but what does this mean? It simply means that you will need to share your signature with others who need it. For example, if you are using an independent signature for one person and also for another person as well (for example, both spouses), then this is how it works:
- You sign the document at home on your computer or mobile phone;
- Your spouse receives their copy via email; and
- They then take the file over onto their own machine so they can add their own signatures before sending it back to you again via email (or whatever method they choose).
Ultimately, it depends on your company’s specific needs. If you want to avoid the hassle of managing paper documents and signatures, or if you just want to make sure that your e-signatures are secure and reliable, then dependent e-signatures might be a good fit for you. However, if paper signatures still work for your business, then you will likely need independent e-signatures.
What is an E-Signing Software, and How Can You Evaluate It?
E-signature software is a type of electronic signature that allows an individual to sign documents electronically. It can be used for business transactions, such as contracts and legal documents, but also for personal purposes like sending e-mails or making payments on the internet.
The process works by using a PIN number along with some other information to create an encrypted code that can then be sent over the internet through your browser or mobile device. When you click “send” at the bottom of your screen (or tap), this will send your message along with its corresponding digital signature so that it’s protected against fraud attempts by hackers trying to intercept messages before they reach their destination! A high-quality e-signature software comprises the following features:
- Easy to use
- Monitoring and managing contracts’ progress
- Simplified sending process
- Third-party integrations
When you evaluate an e-signing software, you need to ask certain questions.
- Does the software provide an intuitive experience?
- Does the software provide easy integration capabilities with your existing tools?
- Does the software provide a seamless mobile experience?
- Does the software provide high-level security?
- Does the software provide pricing plans appropriate for your business needs?
Intuitive experience and ease of use
This is one of the key things to consider in electronic signature software. The ease of use is highly important; otherwise, the employees must spend hours in manual processes before getting into the solution. So choose a software that is easy and intuitive to use.
Electronic signature software is easy to use, even for those unfamiliar with computers or the internet. Just click on the “Sign” button, and you’re done! You can also customize your electronic signature to look more like a real ink pen or rubber stamp if that’s what appeals to you.
Since signing is the ultimate aim of these apps, the simpler, the better. Aside from intuitive experience, the electronic signature software should be able to add e-signs to any document. While many apps can do this, you should look for an app that is great to use and could be integrated with different workflows.
Sending and receiving
This is an important feature for dedicated electronic signature software. Whether you are signing the document yourself or sending the document to the concerned person, the app experience should be pleasant for the recipient. Both the sender and receiver should be able to use the app conveniently without having to install a bunch of different tools or sign up for an account.
Security
The most important thing about any kind of software is its security system. It should be in such a way that it cannot be compromised by hackers or identity thieves because they don’t have access to all areas of your account at once–and this includes banks’ websites as well as their mobile apps! Electronic signatures are highly secure because they’re stored in a separate database from all other information related (or unrelated) to your account; therefore, no one has access except when they have access rights set up specifically for themselves by using certain passwords or PIN numbers set up beforehand by someone else who knows what they mean).
Integration
- Integration with other software: The integration of e-signature software with other business applications can be done by using the API or SDK. This allows you to integrate the system with your accounting software, CRM systems, and project management tools.
- Integrations with cloud storage: In addition to integration with business applications, it is also possible to connect eSignature software with cloud storage providers like Dropbox and Google Drive for secure file sharing between users as well as storing documents in the cloud for easy access from anywhere at any time.
- Integrations with accounting software: You can integrate eSignature into your existing accounting system so that all documents are automatically scanned when they are received by email or faxed from a customer before being sent back out again via email or fax machine directly into an accounting package.
Cool Things You Should Know About E-Signing Software
If you’ve been using a paper form, you know the value of being able to sign your documents physically. You can feel the weight of your pen in your hand and see what it looks like when you finish signing. E-signing software has some great benefits that make it worth considering as an alternative to traditional paper forms:
You can save time and get a second opinion.
With e-signing software, your documents can be printed and signed immediately. This saves you precious time and money in the long run. It also allows you to get a second opinion on the document before it’s finalized, ensuring accuracy and quality control.
With e-signing applications,
- you can save time by avoiding unnecessary paper shuffling
- you have more flexibility in terms of when signatures are required (for example, evening or weekend)
E-signing software is cheaper than paper.
E-signing software is a great way to save money because you don’t need to buy or maintain any equipment in paper-based transactions. You don’t have to worry about storing and printing documents, sending faxes, or receiving hard copies of documents by mail. You also don’t have to pay courier fees for sending out hard copies of your e-signature documents, which can be over $10 per document!
This means that if you’re using an e-signing solution like SignEasy or DocuSign, or Cflow, then it’s possible that they’ll pay for themselves within just two months if used correctly (more on this later).
You can use your computer or tablet.
E-signing software is easy to use. You can sign documents on your computer or tablet anywhere you go. It’s even easier if you’re using an Android device with a stylus!
If you have a smartphone, then there are apps available that will allow you to do everything from viewing PDFs and downloading forms to sending them directly.
You can create documents from anywhere.
One of the most important aspects of having e-signature software is that you can create documents from anywhere. This means if you’re on a plane or at work and need to sign something, you don’t have to worry about having access to your computer. You can just use the app on your phone or tablet instead!
The second cool thing about this feature is that it allows for sharing documents with others. If someone needs a copy of their own document signed by another party (like an attorney), they can send them over via email or even just through chat messages in Facebook Messenger – and then all they have left do is enter their details into their account so that they can read and approve their signature before uploading it directly into our system where we will automatically process it without any problems!
The ability to edit is an added bonus.
One of the great things about e-signing software is that you can make changes to your documents as many times as you like. You don’t have to wait until the document has been signed before making changes, either. You can edit the document right in your application and then sign it again at any time before sending it out to be processed by other parties (or even creating new versions).
You also have access to more options than just adding or removing text: You can insert images and tables into any file format (.docx) without having them converted first! And there’s no limit on how many documents at once you can work on – so long as they’re all under one account or user ID (and thus kept separate from each other).
Equal in value
You can use e-signing software to create and edit documents, which is important when you’re using it on your computer or tablet. The software is also cheaper than paper forms, so you won’t have to worry about losing your glasses or paying someone else per page anymore. You can use the same tool from anywhere there is internet access, including your phone! If you need help signing a document, just open up an online version of the form (which will be available at any time) and type in what needs signing into its fields–then hit “sign” at the bottom of each page.
This saves time and eliminates messes like spilling ink all over yourself while trying not to get fingerprints all over the document.
Customization options
One of the most important features of electronic signature software is that it can be customized to your business needs. You can have templates for different types of documents, such as contracts, emails, or letters, and then customize these templates with signatures and fonts/colors.
You also get security options that make sure that no one else has access to your files unless they have permission from you first! This is especially useful if you share documents with other people in your organization because it gives them an extra layer of protection against hackers who might try to steal sensitive information from their computers or smartphones (which may contain private information).
Best Electronic Signature Software
There are many different types of eSignature applications available on the market today. Most eSignatures can be created online or offline. In addition to being able to create digital documents from scratch, there are also many different editing tools available for modifying pre-existing files, such as photos and images, before sending them out for approval from colleagues or clients who may need certain aspects changed before the file is finalized for use with other departments within your company’s hierarchy.
In this section, you will find a list of the best electronic signature software based on customer reviews. These products have been selected because they have received good reviews from users.
1. Cflow
Cflow is a cloud-based workflow management tool with a built-in intuitive electronic signature tool, which non-technical people can use. It is available for Windows and MacOS. Due to its ease of use and no coding functionality, Cflow is being used by users worldwide.
The Cflow software allows you to create an electronic signature using your mouse or keyboard without any coding skills required. You simply choose the document from which you want to create an electronic signature and type in the text of your document (including dates), then click on “Sign Document.” The process takes less than 5 minutes.
2. DocuSign
DocuSign is a cloud-based digital signature solution that allows you to send and sign documents from your computer, tablet, or smartphone. With DocuSign’s eSignatures feature, users can create customized documents by adding text, signatures, and attachments. Documents can be saved as PDFs or TXT files for easy viewing later on if needed. In addition to its eSignature capabilities, DocuSign also offers standard contract templates that include checklists for both parties in a transaction, such as sales orders or purchase orders, when used with certain software configurations (such as Microsoft Word).
DocuSign also provides flexibility on how you use the software by allowing users access through different devices, including smartphones like Apple iOS or Android OS; tablets such as iPads; laptops running Windows and Mac.
3. PandaDoc
PandaDoc is a cloud-based software that helps you to create, sign and send documents. PandaDoc offers you a free trial version of their software. You can use PandaDoc on your own computer or through the web browser. The program supports Google Drive, Dropbox and Box as document storage options.
PandaDoc allows users to take advantage of its signature feature, which lets them log in with their online account credentials when signing documents in real time via a webcam capture session or by using an email address instead of the username and password combination required for other signing methods such as scan-and-sign method (scanned image sent along with digital signature).
4. Dropbox Sign (formerly HelloSign)
Dropbox Sign is a cloud-based eSignature service that allows you to send, track, and store documents electronically. It’s perfect for businesses that want to streamline the document signing process.
Dropbox Sign allows users to sign documents directly from their Dropbox account using their mobile device or computer (if they have one). Once signed, these documents can easily be sent via email or uploaded into your Dropbox folder on the web so others can access them from any browser window or device.
5. Eversign
Eversign is a cloud-based software that makes it easy to sign documents digitally. You can use your smartphone or tablet to upload documents, and then use the free Eversign Mobile app to sign them. The Eversign Mobile app can be downloaded from the App Store or Google Play Store.
The list of advantages of using Eversign:
- It’s secure and easy to use, so you don’t have to worry about losing important data when you’re signed into your account at any time during the process.
- Your company will also never know that someone has signed a document unless they see it in their own personal logins list on their computer or phone device (which isn’t possible). This means no one else will know what companies are sending out on behalf of themselves either.
6. Preview
Preview is a free app that lets you sign documents on your phone. It has a simple interface, making it easy to use even if you’re not an expert at using apps.
Preview is compatible with Windows, especially for macOS. It comes with a built-in scanner and camera so that you can use it as an additional tool when signing contracts or other important agreements.
7. eSignatures.io
eSignatures.io is a cloud-based eSignature software that allows you to create, send, and track legally binding documents using your own logo, branding, and colors. The best part of eSignatures.io is you can use it for free!
You can log into the eSignatures portal at http://www.esignatures.io/. From here, you’ll be able to upload your documents as well as edit them if necessary before they are sent off by email or fax (or both).
Wrapping up!
This guide should help you find a good e-signature software that fits your needs. It is a great option for businesses looking to integrate electronic signatures into their organizations. It provides you with the security of knowing that all documents will be securely stored and can be accessed from anywhere at any time with minimal fuss.
In addition, it allows you to customize each document as well as keep track of who signed them in order so there’s no confusion about who actually signed it! If you have any questions about the software or need help selecting the right version, contact us. We can answer your questions and get started on your project today!