What is Workflow Design?admin2021-04-21T19:02:27+05:30
Beginner’s Guide to Workflow Design.
5 MINUTES READ
What is Workflow Design?
Workflow design is the backbone of every task in an organization because when it is laid out properly, it can help improve operating efficiencies by more than 83%. In addition, employees save a lot of time, avoid hurdles and work towards bigger goals with no delays.
Creating the perfect workflow design is not a trivial job because you have to lay down the process flow diagram in detail and specify various decision points. What sounds great on paper may not work well in real life. Creating the ideal workflow design happens over multiple cycles of design, deploy, test, and modify.
Instead of aiming for a fullfledged complex workflow design the first time, it is better to start small by designing a tiny part of the process.
The Process of Designing a Great Workflow
A workflow design should have a starting point which you can refer to as initiation. The initiation may happen in different ways – via email, importing a spreadsheet, calling an API, or manually filling in a form.
The data should seamlessly move from one step to another and the workflow automation software should be able to capture it easily. The workflow software that you use should be capable of providing a wide-ranging toolset to design your workflows in great detail.
It would be nice to be able to print your process flowchart for ready reference.
Video: How to design a workflow by yourself?
Best Practices for Designing Exceptional Workflows
For example, the invoices from your suppliers and vendors arrive at various times and have to be managed efficiently. The client invoicing process flow can be a messy affair as it affects the relationship with the suppliers and vendors. Ensuring prompt approvals is imperative to make the payments in a timely manner. Managing client invoices and vendor payments via email and spreadsheets is not only time-consuming but also adversely affects the relationship
A visual representation of your process flow can be created using reliable workflow software. The software typically contains a workflow designer that provides a canvas and a toolbox to create workflow stages and connections between the stages. The flowchart clearly depicts the initiator that creates the tasks and assigns work. Automatic notifications to the respective stakeholders help in the seamless operation of your process. An integrated view of the complete flow helps in making better decisions.
The Benefits of a Great Workflow Design Software
A clear picture of the entire operational flow is obtained
A collaborative decision-making process helps in better outcomes for all stakeholders
Departments working together rather than in silos
Organizational goals are achieved with a clear definition of roles and responsibilities
In addition, Cflow also eliminates paper usage, makes digital completely viable, and provides access to all your important documents on all devices, such as Laptops and Smartphones. Cflow makes it easier for external and internal auditors to review work at the end of the year. Using Cflow for your workflow design can bring about a refreshing change to your organizational culture.
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