What is Business Process Modelling and How to Implement it?
A business has to be kept under close monitoring throughout the year and there are different ways to evaluate its overall performance.
With a pictorial representation, it is much easier for a team to understand the processes, backlogs, and bottlenecks that have been hindering business growth.
Definition of Business Process Modeling
The term Business Process Modeling refers to creating a graphical representation of the different workflows used in an organization to get a clear picture of the current procedure and find new ways to bring an improvement to the ongoing processes.
There are different ways to create a graphical view of your workflows. An organization may not need to use all the methods but can find the most appropriate way that allows them to implement improvement in the process.
What are the Different Types of Business Process Modeling?
At a glance, a business may seem like a couple of simple tasks combined to achieve a primary goal which is to procure more customers or more clients, based on the type of company you run.
However, when you take a closer look you will understand that there are lots of small yet important processes in workflow and many individuals have to be notified of the bigger picture so that they can work in unison towards a common goal.
A better understanding of workflows can be achieved through Business Process Modeling and these are the most widely accepted types of BPM.
1. Business Process Modeling Notation (BPMN)
The pictorial representation when done using the BPMN (Business Process Modeling Notation) method comprises standardized symbols that are recognized by every business professional around the world.
The BPMN method is being mentioned in the first place because it is primarily designed for process modeling, unlike all other methods which were modified and updated to match requirements.
Business analysts, financial experts, and any professional individual can choose to use any method as they like even though BPMN is considered the most accurate and widely acclaimed method of assessing workflows.
Here are the types of symbols and signs used in the representation categorized into different objects for easy understanding.
- Flow Objects – Circles are used to represent events in Flow objects category while rectangles with rounded corners represent activities and diamond shapes showcase control points.
- Connecting Objects – A dash, the long line is used to represent a task has been transferred from one point to another while dashed lines signify a message in between two processes
- Swim Lanes – When two or more people have to coordinate and share work to complete it, swim lanes are used to represent them. Pool signifies the task while lanes denote people or teams.
- Artifacts – They are used to fill in the missing information. Dotted lines show how additional information is added, squares outlined with dots and dashes help group element and square bracket supports in annotating text.
2. UML Diagrams
UML Diagrams are one of the popular methods of Business Process Modeling. UML stands for Unified Modeling Language which was originally developed for software development by developers.
It is being widely used in businesses and according to experts, UML is an object-oriented representation chart whereas BPMN is process-oriented.
Flowcharts are probably the only type of modeling in this list that needs no introduction and people are instantly familiar with the concept.
Creating a flowchart is simple and easy that most business users will feel right at home using it to create graphics. The only drawback is that flowcharts offer straight solutions and there is no easy to represent how inputs from multiple teams lead to the final product. It involves showcasing multiple workflows and their importance in the business process.
4. Gantt Charts
Gantt Charts are used by business experts because the method helps break down a big task into multiple sub-tasks. Each one of these subtasks will have a specific time frame and should be completed within the time.
They provide the best way to represent tasks that are driven by tight deadlines as each task should be completed within a specific timeframe to achieve the desired results. It is also easy to edit it and with the help of Gantt Charts companies that work on strict deadlines can easily keep track of workflows to make sure there is no delay.
5. PERT Diagrams
PERT Diagrams are widely accepted in the business community right next to BPMN. They are abbreviated as the Program Evaluation and Review Technique, PERT.
A major advantage of using this process is that instead of creating theoretical solutions, it is used to represent a realistic timeline for a process to be completed. When using it, users can create workflows using multiple methods and sources to identify which particular method will help them complete it in the least turnaround time.
What are the Prominent Advantages of Using Business Process Modeling?
Here are some scenarios where you might need to try one of the methods used for Business Process Modeling.
- Implementing a completely new process or project
- A necessity to identify bottlenecks and get rid of them
- Check the time and manpower it takes to complete a process to add new resources or tools as required
- Identify redundant processes and consider automation solutions
- Find where investments and expenses are high to reduce them wherever possible
- Improve overall product and service quality by improving process efficiency
- Get a clear picture of the entire organizational processes
- Identify processes using workflows and understand the tasks being carried out in a graphical representation
- Make important business decisions after having a thorough idea of what is required and what is not
- Understand the need for automation and stop redundant tasks from occupying your workforce’s precious time
- Create a better workflow process for the business to perform better and pave way for future improvement or expansion
Cflow – An Automated, Easy to Implement Business Process Modeling Software
Cflow is primarily a workflow management software that also comes with a Business Process Modeling tool that is easy to use and ideal for business users. Although it does not follow the BPMN guidelines, Cflow is intuitive and effective in automating business processes for SMBs as well as large organizations. The workflow templates are all there ready to use and you can automate most of your daily tasks in a matter of minutes.
Cflow has the power to quickly bring your workforce under its magical charm of automation. With automatic email reminders, cloud-based file access and integrations with external systems, the business process modeling software has the power to help you get things done more efficiently than ever before. You can make use of the modeling tool to visualize and automate complex processes much faster.